Office Printing Cost — And How to Eliminate Them
When most Austin businesses think about their printing expenses, they only consider paper and toner. But hidden costs — like downtime, energy usage, inefficient workflows, and maintenance delays — can quietly drain thousands of dollars a year.
At Texas Office Machines, we’ve helped Central Texas businesses uncover these unseen costs and implement smarter print strategies that save time, money, and frustration.
1. Energy & Maintenance Costs Add Up Fast
Older printers and copiers use far more electricity than modern, energy-efficient models. They also break down more often, costing both in repair bills and productivity loss.
✅ Solution: Upgrade to high-efficiency printers and copiers. Texas Office Machines offers rental and purchase options that include service, supplies, and toner — all under one predictable monthly rate.
2. Toner Waste and Overprinting
Without proper tracking, employees often print in color when black-and-white would do, or reprint entire documents due to layout errors.
✅ Solution: Our Managed Print Service (MPS) helps track usage, limit unnecessary color printing, and optimize output — ensuring every page printed counts.
3. Downtime Hurts Productivity
Waiting for repairs or running out of toner mid-project disrupts your business flow.
✅ Solution: We provide same-day service and automatic toner restocking, so your team stays productive without interruptions.
4. Security & Data Exposure Risks
Many printers store copies of documents on internal drives — putting sensitive business information at risk.
✅ Solution: Texas Office Machines’ latest models include secure data encryption and auto-erase functions to protect your documents and your business.
5. Hidden Leasing and Supply Fees
Many office equipment contracts hide maintenance and toner charges in fine print.
✅ Solution: Our agreements are clear, transparent, and tailored to your real usage, not inflated averages.
Why Austin Businesses Trust Texas Office Machines
For over 40 years, we’ve supported Central Texas companies with honest, dependable print solutions — from small businesses to government offices. Whether you rent, buy, or use our MPS program, we help you gain control of your costs and print smarter.
Start Saving on Printing Costs Today
Stop wasting money on outdated printers and unclear contracts.
Contact Texas Office Machines for a free cost analysis and see how much your business can save.
📞 Call (512) 302-5353 or visit TexasOfficeMachines.com to schedule your consultation.
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